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Training & Development

TRAINING, COACHING, MENTORING - DEVELOPING PEOPLE (COACHING AND FEEDBACK)

There are many different training and development methods used by BK ONE. On-the-job training, informal training, classroom training, internal training courses, external training courses, on-the-job coaching, life-coaching, mentoring, training assignments and tasks, skills training, product training, technical training, behavioral development training, attitudinal training and development, accredited training and learning, distance learning - all part of the training menu, available to use and apply according to individual training needs and organizational training needs.

Training is not just found in the classroom - it's anything offering learning and developmental experience. Training and development includes attributes such as: ethics and morality; attitude and behavior; leadership and determination, as well as skills and knowledge.

All supervisors and managers need to able to provide training and development for their people - training develops people, it improves performance, raises morale and increases the health of the business.

The leader's ethics and behavior set the standard for their people's, which determines how productively they use their skills and knowledge. Training is nothing without the motivation to apply it effectively. A strong capability to plan and manage skills training, the acquisition of knowledge, and the development of motivation and attitude, largely determines how well people perform in their jobs.

Training is essential for the organization. It helps improve quality, customer satisfaction, productivity, morale, management succession, business development and profitability. Training planning and training itself is a step-by-step process.

Training ('Induction Training') is especially important for new starters. Good induction training ensures new starters are retained, and then settled in quickly and happily to a productive role. Induction training is more than skills training. It's about the basics that seasoned employees all take for granted: what the shifts are; where the notice-board is; what the routine is for holidays, sickness; where the canteen is; what the dress code is; where the toilets are. New employees also need to understand the organization’s mission, goals and philosophy; personnel practices, health and safety rules, and of course the job they're required to do, with clear methods, timescales and expectations.

Managers must ensure induction training is properly planned - an induction training plan must be issued to each new employee, so they and everyone else involved can see what's happening and that everything is included. You must prepare and provide a suitable induction plan for each new starter.

An organization needs to assess its people's training needs - by a variety of methods - and then structure the way that the training and development is to be delivered, and managers and supervisors play a key role in helping this process. They also should be 'topping-up' the development of their people through their own direct efforts. This type of development should also include mentoring and coaching, which is very effective in producing excellent people, and should be used an additional training method alongside formal structured training courses.

It's important that as a manager you understand yourself well before you train others - your own skills (do you need training in any important areas necessary to train others?) - Your own style (how you communicate, how you approach tasks, your motives - they all affect the way you see the role and the person you are training).

And it's vital you understand the other person's style and personality too - how they prefer to learn - do they like to read and absorb a lot of detail, do they prefer to be shown, to experience themselves by trial and error? Knowing the other person's preferred learning style helps you deliver the training in the most relevant and helpful way. It helps you design activities and tasks that the other person will be more be more comfortable doing, which ensures a better result, quicker. Various models and tests are available to help understand learning styles - look at the Kolb model below:

 

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Activity-Mentoring Training

'Activity-mentoring' training is a highly productive and effective new method of training people in organizations - especially in teams and departments. The activity-mentoring approach uses several new integrated techniques which produce more reliable and relevant training outputs, in terms of individual skills, attitudinal development, and direct job and organizational performance improvement. The approach is facilitative rather than prescriptive, and broadly features:

  • strategic assessment of organizational and department priorities and 'high-yield' training needs
  • interpreted discussion with line-managers of training delegates and strategic managers of the organization
  • pre-training skills/behavioral needs-analysis - all training delegates - and pre-training preparatory work
  • small groups - practical workshops - short sessions - highly participative and situation/solution-based - focused on practical job issues, individual personality/learning style and organizational priorities
  • individually agreed tasks and assignments - focused on practical priorities and individual needs (SMART and WIIFM factors)
  • follow-up coaching and mentoring one-to-one support - giving high accountability and reliable deliverables
  • ongoing feedback and review with line-managers and strategic managers - coaching/task notes for line managers

The process works on several different levels: individual, team, task, organizational and strategic. Activity mentoring also gives strong outputs in skills, behavior and job priority areas, as well as being strongly motivational and where necessary resolving conflict and attitudinal issues. For advice about activity-mentoring training please get in touch.

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Mentoring Cost Analysis and Justification

Mentoring can be provided in various ways and programmes take a variety of shapes. Mentoring can be external, where the mentoring is essentially provided by external people, or an internal activity, using mentors within the organization.

Due to the newness of mentoring as an organized process, and because mentoring programs are so varied, statistics as to general costs and returns across industry are not easy to find. Here however are general cost indicators for a program essentially delivered by internally appointed mentors.

The main elements of a mentoring program that carry quantifiable cost would be:

  • Training of mentor(s) - comfortably achievable for £1,000/head - it's not rocket science, but selection of suitable mentor is absolutely critical - good ones need little training; poor ones are beyond any amount of training.
  • Mentor time away from normal activities - needs to be a minimum of an hour a month one-to-one or nothing can usefully be achieved, up to at most a couple of hours a week one-to-one, which would be intensive almost to the point of overloading the mentoree. That said, there may be occasions when the one-to-one would necessarily involve a whole day out for the mentor, for instance client or supplier visits. Say on average a day a month including the associated administration work.
  • Overseeing the program, evaluating and monitoring activity, progress and outputs - depends on the size of the program, i.e. number of mentors an number of mentorees - if the mentoring is limited to just a single one-to-one relationship then it's largely self-managing - if it's a program involving several mentors an mentorees then I'd estimate an hour per quarter (3 months) per one-to-one mentoring relationship - probably the responsibility of an HR or training manager. If this person with the overview/monitoring responsibility needs external advice you'd need to add on two or three days consultancy costs.
  • (Mentoree time away from normal activities - effective mentoring should ideally integrate with the mentoree's normal activities, and enhance productivity, effectiveness, etc., so this is arguably a credit not a debit.)

Having said all this, unless the training aim is simply to impart knowledge, for which conventional classroom training and course work are very appropriate, I'd go for mentoring every time, especially if the aim is to truly develop people and organizational effectiveness. If you'd like help establishing a mentoring program, internal or external, or assessing feasibility and providing justification please contact us for advice.

 

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Leadership and Management Training and Development

Here's a simple process for training and developing management and leadership skills, and any other skills and abilities besides. Use your own tools and processes where they exist and are effective. Refer also to the coaching and development process below:

  1. Obtain commitment from trainees for development process. Commitment is essential for the development. If possible link this with appraisals and career development systems.
  2. Involve trainees in identifying leadership qualities and create 'skill/behavior-set' that you seek to develop. Training and development workshops are ideal for this activity.
  3. Assess, prioritize and agree trainee capabilities, gaps, needs against the skill/behavior-set; individually and as a group, so as to be able to plan group training and individual training according to needs and efficiency of provision. Use the skill/behavior-set tool for this activity. Use the training needs analysis tool for assessing training needs priorities for a group or whole organization.
  4. Design and/or source and agree with trainees the activities, exercises, learning, experiences to achieve required training and development in digestible achievable elements - i.e. break it down. Use the training planner to plan the development and training activities and programs. Record training objectives and link to appraisals.
  5. Establish and agree measures, outputs, tasks, standards, milestones, etc. Use the SMART task model and tool.

Training and development can be achieved through very many different methods - use as many as you need to and which suit the individuals and the group. Refer to the Kolb learning styles ideas - different people are suited to different forms of training and learning.

Exercises that involve managing project teams towards agreed specific outcomes are ideal for developing management and leadership ability. Start with small projects, then increase project size, complexity and timescales as the trainee’s abilities grow. Here are examples of other types of training and development. Training need not be expensive, although some obviously is; much of this training and development is free; the only requirements are imagination, commitment and a solid process to manage and acknowledge the development. The list is not exhaustive; the trainer and trainees will have lots more ideas:

  • on the job coaching
  • mentoring
  • delegated tasks and projects
  • reading assignments
  • presentation assignments
  • job deputisation or secondment
  • external training courses and seminars
  • distance learning
  • evening classes
  • hobbies - e.g. voluntary club/committee positions, sports, outdoor activities, and virtually anything outside work that provides a useful personal development challenge
  • internal training courses
  • attending internal briefings and presentations, e.g. 'lunch and learn' format
  • special responsibilities which require obtaining new skills or knowledge or exposure
  • video
  • internet and e-learning
  • customer and supplier visits
  • attachment to project or other teams
  • job-swap
  • Accredited outside courses based on new qualifications, e.g. NVQ's, MBA's, etc.

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