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Training & Development
TRAINING, COACHING, MENTORING - DEVELOPING PEOPLE (COACHING AND
FEEDBACK)
There are many different training and development
methods used by BK ONE. On-the-job training, informal training,
classroom training, internal training courses, external training
courses, on-the-job coaching, life-coaching, mentoring, training
assignments and tasks, skills training, product training, technical
training, behavioral development training, attitudinal training and
development, accredited training and learning, distance learning - all
part of the training menu, available to use and apply according to
individual training needs and organizational training needs.
Training is not just found in the classroom - it's anything offering
learning and developmental experience. Training and development
includes attributes such as: ethics and morality; attitude and
behavior; leadership and determination, as well as skills and
knowledge. All supervisors and managers need to able to provide
training and development for their people - training develops people,
it improves performance, raises morale and increases the health of the
business. The leader's ethics and behavior set the standard for
their people's, which determines how productively they use their
skills and knowledge. Training is nothing without the motivation to
apply it effectively. A strong capability to plan and manage skills
training, the acquisition of knowledge, and the development of
motivation and attitude, largely determines how well people perform in
their jobs. Training is essential for the organization. It helps
improve quality, customer satisfaction, productivity, morale,
management succession, business development and profitability.
Training planning and training itself is a step-by-step process.
Training ('Induction Training') is especially important for new
starters. Good induction training ensures new starters are retained,
and then settled in quickly and happily to a productive role.
Induction training is more than skills training. It's about the basics
that seasoned employees all take for granted: what the shifts are;
where the notice-board is; what the routine is for holidays, sickness;
where the canteen is; what the dress code is; where the toilets are.
New employees also need to understand the organization’s mission,
goals and philosophy; personnel practices, health and safety rules,
and of course the job they're required to do, with clear methods,
timescales and expectations. Managers must ensure induction training
is properly planned - an induction training plan must be issued to
each new employee, so they and everyone else involved can see what's
happening and that everything is included. You must prepare and
provide a suitable induction plan for each new starter. An
organization needs to assess its people's training needs - by a
variety of methods - and then structure the way that the training and
development is to be delivered, and managers and supervisors play a
key role in helping this process. They also should be 'topping-up' the
development of their people through their own direct efforts. This
type of development should also include mentoring and coaching, which
is very effective in producing excellent people, and should be used an
additional training method alongside formal structured training
courses. It's important that as a manager you understand yourself
well before you train others - your own skills (do you need training
in any important areas necessary to train others?) - Your own style
(how you communicate, how you approach tasks, your motives - they all
affect the way you see the role and the person you are training).
And it's vital you understand the other person's style and personality
too - how they prefer to learn - do they like to read and absorb a lot
of detail, do they prefer to be shown, to experience themselves by
trial and error? Knowing the other person's preferred learning style
helps you deliver the training in the most relevant and helpful way.
It helps you design activities and tasks that the other person will be
more be more comfortable doing, which ensures a better result,
quicker. Various models and tests are available to help understand
learning styles - look at the Kolb model below:

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Activity-Mentoring Training
'Activity-mentoring' training is a highly productive and effective new
method of training people in organizations - especially in teams and
departments. The activity-mentoring approach uses several new
integrated techniques which produce more reliable and relevant
training outputs, in terms of individual skills, attitudinal
development, and direct job and organizational performance
improvement. The approach is facilitative rather than prescriptive,
and broadly features:
- strategic assessment of organizational and department priorities
and 'high-yield' training needs
- interpreted discussion with line-managers of training delegates
and strategic managers of the organization
- pre-training skills/behavioral needs-analysis - all training
delegates - and pre-training preparatory work
- small groups - practical workshops - short sessions - highly
participative and situation/solution-based - focused on practical
job issues, individual personality/learning style and organizational
priorities
- individually agreed tasks and assignments - focused on practical
priorities and individual needs (SMART and WIIFM factors)
- follow-up coaching and mentoring one-to-one support - giving
high accountability and reliable deliverables
- ongoing feedback and review with line-managers and strategic
managers - coaching/task notes for line managers
The process works on several different levels: individual, team,
task, organizational and strategic. Activity mentoring also gives
strong outputs in skills, behavior and job priority areas, as well as
being strongly motivational and where necessary resolving conflict and
attitudinal issues. For advice about activity-mentoring training
please get in touch.
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Mentoring Cost Analysis and
JustificationMentoring can be provided in various ways and
programmes take a variety of shapes. Mentoring can be external,
where the mentoring is essentially provided by external people, or
an internal activity, using mentors within the organization. Due
to the newness of mentoring as an organized process, and because
mentoring programs are so varied, statistics as to general costs and
returns across industry are not easy to find. Here however are
general cost indicators for a program essentially delivered by
internally appointed mentors. The main elements of a mentoring
program that carry quantifiable cost would be:
- Training of
mentor(s) - comfortably achievable for £1,000/head - it's not rocket
science, but selection of suitable mentor is absolutely critical -
good ones need little training; poor ones are beyond any amount of
training.
- Mentor time away from normal activities - needs to be a
minimum of an hour a month one-to-one or nothing can usefully be
achieved, up to at most a couple of hours a week one-to-one, which
would be intensive almost to the point of overloading the mentoree.
That said, there may be occasions when the one-to-one would
necessarily involve a whole day out for the mentor, for instance
client or supplier visits. Say on average a day a month including
the associated administration work.
- Overseeing the program, evaluating and monitoring activity,
progress and outputs - depends
on the size of the program, i.e. number of mentors an number of
mentorees - if the mentoring is limited to just a single one-to-one
relationship then it's largely self-managing - if it's a program
involving several mentors an mentorees then I'd estimate an hour per
quarter (3 months) per one-to-one mentoring relationship - probably
the responsibility of an HR or training manager. If this person with
the overview/monitoring responsibility needs external advice you'd
need to add on two or three days consultancy costs.
- (Mentoree time
away from normal activities - effective mentoring should ideally
integrate with the mentoree's normal activities, and enhance
productivity, effectiveness, etc., so this is arguably a credit not
a debit.)
Having said all this, unless the training aim is simply
to impart knowledge, for which conventional classroom training and
course work are very appropriate, I'd go for mentoring every time,
especially if the aim is to truly develop people and organizational
effectiveness. If you'd like help establishing a mentoring program,
internal or external, or assessing feasibility and providing
justification please contact us for advice.
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Leadership and Management Training and
DevelopmentHere's a simple process for training and developing
management and leadership skills, and any other skills and abilities
besides. Use your own tools and processes where they exist and are
effective. Refer also to the coaching and development process below:

- Obtain commitment from trainees for development process.
Commitment is essential for the development. If possible link this
with appraisals and career development systems.
- Involve trainees in identifying leadership qualities and create
'skill/behavior-set' that you seek to develop. Training and
development workshops are ideal for this activity.
- Assess, prioritize and agree trainee capabilities, gaps, needs
against the skill/behavior-set; individually and as a group, so as
to be able to plan group training and individual training according
to needs and efficiency of provision. Use the skill/behavior-set
tool for this activity. Use the training needs analysis tool for
assessing training needs priorities for a group or whole
organization.
- Design and/or source and agree with trainees the activities,
exercises, learning, experiences to achieve required training and
development in digestible achievable elements - i.e. break it down.
Use the training planner to plan the development and training
activities and programs. Record training objectives and link to
appraisals.
- Establish and agree measures, outputs, tasks, standards,
milestones, etc. Use the SMART task model and tool.
Training and development can be achieved through very many different
methods - use as many as you need to and which suit the individuals
and the group. Refer to the Kolb learning styles ideas - different
people are suited to different forms of training and learning.
Exercises that involve managing project teams towards agreed
specific outcomes are ideal for developing management and leadership
ability. Start with small projects, then increase project size,
complexity and timescales as the trainee’s abilities grow. Here are
examples of other types of training and development. Training need
not be expensive, although some obviously is; much of this training
and development is free; the only requirements are imagination,
commitment and a solid process to manage and acknowledge the
development. The list is not exhaustive; the trainer and trainees
will have lots more ideas:
- on the job coaching
- mentoring
- delegated tasks and projects
- reading assignments
- presentation assignments
- job deputisation or secondment
- external training courses and seminars
- distance learning
- evening classes
- hobbies - e.g. voluntary club/committee positions, sports,
outdoor activities, and virtually anything outside work that
provides a useful personal development challenge
- internal training courses
- attending internal briefings and presentations, e.g. 'lunch and
learn' format
- special responsibilities which require obtaining new skills or
knowledge or exposure
- video
- internet and e-learning
- customer and supplier visits
- attachment to project or other teams
- job-swap
- Accredited outside courses based on new qualifications, e.g.
NVQ's, MBA's, etc.
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